Regional Administrative Coordinator

PA, CARLISLE

Position Description

ABF Freight is a logistics company with creative problem solvers who deliver integrated solutions for complex supply chain challenges. 

Wanting to join the ABF Freight family? In our search for top talent, we are looking for those that will further enable us to deliver on our vision and fully support our values-driven culture.

Currently, we are looking for a Regional Administrative Coordinator to join the ABF Freight team. The Regional Administrative Coordinator provides confidential administrative support to Operations management personnel in assigned service centers throughout the ABF system. This position works closely with local management as well as the General Office to ensure compliance with Company policies, procedures, laws, and regulations relating to Employee Relations, Human Resources, Safety/Security, Payroll, Risk Management and Accounts Payable departments.

Your contribution may include:

  • Research, create, and disseminate accurate and time sensitive Employee Relations correspondence for ABF Service Centers.
  • Conduct new employee Onboarding and orientation which includes scheduling and administration of skills testing, job specific training, government mandated training, and road tests.
  • Serve as liaison between the Service Center, Human Resources, Safety, and students enrolled in Driver Development, TMAP, AMPS, and Dock Apprentice programs. 
  • Notify employees of recertification and return to work physical examinations and ensure timely submissions of examinations.
  • Coordinate, schedule, and document random drug and/or alcohol screenings.
  • Request, review, and submit CDL and endorsement recertifications. Secure and submit annual review of driving records on commercial driver employees. 
  • Generate Employee Relations ‘Casual Use’ reports and service center seniority rosters, submitting to appropriate departments and Union Locals.
  • Initiate First Report of Injury to Risk Management on behalf of service center management. 
  • Serve as a liaison between service center, employee, and Human Resources on Family Medical and Military Leave requests. Coordinate Worker Compensation and Alternate Work Programs with Risk Management.
  • Monitor, research and submit required documentation for Human Resources, Safety, Employee Relations, Payroll, Risk Management and Training departments.
  • Process invoices and reconcile, research, and resolve Account Payable issues. Initiate payroll advices for various employee status changes and create station drafts for missing pay and new employee signing bonuses.
  • Research and assist service centers with grievance hearing preparation, funeral and jury duty requests, payroll discrepancies and scheduling of service vendors.
  • Process employee resignations and retirements. Notify appropriate departments of Unemployment Claims, Income Disability Waivers, Wage and Child Support Garnishments.
  • Assist Service Centers in contractual job bids, update bid schedules, and initiate bid change payroll advices.
  • Maintain Service Center confidential personnel files, medical files, image confidential documents for electronic retrieval and comply with company record destruction schedule.
  • Provide Samsara Driver Log support.
  • Provide backup support for peer RACN group.
  • Other duties and projects, as assigned.

As a Regional Administrative Coordinator, you will be a member of the ABF Freight Admin Services teamYour hours will be Monday through Friday, 8:00am to 5:00pm, with irregular hours that may occur depending on work load.

Ready to apply? Before doing so, please make sure you meet the minimum requirements:

Education: Bachelor’s degree, preferred.

Experience: Transportation industry experience, preferred.

Computer Skills: Proficient in various mainframe systems and computer software, including Microsoft Office Suite.

Certifications: Working knowledge of state/federal employment and safety laws, Fair Labor Standard Act and ABF National Master Freight Agreement and Supplements. Global knowledge of administrative procedures relating to Employee Relations, Human Resources, Payroll, Safety and Security, Risk Management and Accounts Payable.

If you require accommodation in the application process, please contact arcbhr@arcb.com or call us at (479) 785-8963. An Equal Opportunity Employer including Vet/Disability.

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